Privacy Policy

Your privacy is important to us.

StaffBuffalo, LLC . PRIVACY POLICY

StaffBuffalo, LLC ("StaffBuffalo," "we," "us," or "our") values your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit StaffBuffalo.com, interact with us online, or use our recruiting and related services (collectively, the "Website" or "Services").

This Privacy Policy is intended to provide information about our privacy practices and does not replace any additional consent or authorization that may be required for specific services or communications.

For information regarding your use of our Website, please also review our Terms of Use.

I. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy applies to all information we collect, receive, or process about you through the Website, including information you provide directly, information collected automatically, and information obtained from third parties.

II. INFORMATION WE COLLECT

A. Information You Provide

In using our Website, you may provide us with Information, including, without limitation:

Job Seekers may provide:

  • Name, address, phone number, and email

  • Age confirmation (18+)

  • Eligibility to work in the U.S.

  • Account username and password if registering

  • Resume, career history, and educational background

Companies may provide:

  • Payment information (credit/debit card) for services

  • Contact information for company representatives

  • Other information necessary to verify and manage accounts

B. Information Automatically Collected

When you use our Website, we may automatically collect:

  • IP address and geographic location

  • Device and browser type

  • Operating system and platform

  • Web pages visited before, during, and after using our Website

  • Navigation and activity within the Website

Technologies used include:

Cookies: To remember preferences, sessions, and improve the Website experience. You can manage or disable cookies through your browser settings.

Web Beacons / Clear GIFs: Invisible images or code used to monitor Website usage, such as page visits and email opens.

Analytics: We may use analytics tools, such as Google Analytics, to understand how visitors use our Website and improve our Services. These tools may collect information such as device and browser information, approximate geographic location, session activity, and online identifiers. Where available, you may manage analytics preferences through your browser, cookie settings, or tools provided by the analytics provider. You can opt out of Google Analytics tracking using their browser add-on: gaoptout.

C. Information We May Receive from Third Parties

We may receive information about you from third-party sources, such as social media platforms, job boards, or publicly available sources, to improve our services.

III. HOW WE USE YOUR INFORMATION

We use collected information for purposes including:

  • Connecting job seekers with employers and vice versa

  • Creating and managing accounts

  • Responding to inquiries and providing requested services

  • Improving the Website and troubleshooting issues

  • Providing targeted advertisements (with opt-out options)

  • Complying with legal obligations and enforcing our Terms of Use

  • Other purposes disclosed at the time of collection

Lawful Basis for Processing:

We rely on your consent, contractual necessity, compliance with legal obligations, and legitimate business interests to process information.

IV. MEETING RECORDINGS AND TRANSCRIPTIONS

StaffBuffalo may use recording, transcription, or meeting-assistance technologies during interviews, meetings, video conferences, telephone calls, and other business communications to document discussions, prepare notes, support recruiting activities, and perform administrative functions.

Where required by applicable law, StaffBuffalo will provide notice or obtain consent before recording or transcribing a communication. Recordings, transcripts, summaries, and related notes may be accessed by authorized StaffBuffalo personnel and, where appropriate to the engagement, may be shared with the client or hiring team involved.

If you do not wish to participate in a recorded or transcribed meeting, please notify StaffBuffalo before or at the beginning of the meeting so that available alternatives can be discussed.

V. SHARING YOUR INFORMATION

We do not sell your information. We may share it under the following circumstances:

  • Legal requirements: Compliance with laws, court orders, subpoenas, or regulatory requests

  • Protection: Safeguarding our rights, property, or users

  • Service providers: Third parties that provide technology, communications, hosting, analytics, payment processing, recruiting, or other services on our behalf. These providers may access personal information only as reasonably necessary to perform services for StaffBuffalo and subject to appropriate confidentiality and data-use restrictions. Mobile phone numbers, SMS opt-in information, and messaging consent are not shared with service providers, third parties, or affiliates for their own marketing or promotional purposes.

  • Online postings or communications: Retention of correspondence via email, blogs, surveys, or social media

Clients and prospective employers: When you engage StaffBuffalo for recruiting or employment-related services, we may share information such as your resume, professional background, qualifications, compensation expectations, availability, and other relevant information with clients or prospective employers in connection with employment opportunities, consistent with the services you request from us.

VI. THIRD-PARTY LINKS AND FEATURES

Our Website may link to third-party websites or social media (Facebook, Instagram, TikTok, LinkedIn, Twitter). We are not responsible for their privacy practices. Data shared with third parties for authentication purposes (e.g., login via Facebook or Google) is treated as account information under this Policy.

VII. COMMUNICATION AND MARKETING

We may contact you by email, phone, or text message regarding job opportunities, recruiting services, account or service updates, scheduling, and other communications you have requested or consented to receive.

You may opt out of certain communications at any time by:

  • Clicking the "unsubscribe" link in marketing emails

  • Replying "STOP" to text messages

  • Emailing info@staffbuffalo.com

Your communication preferences may not prevent us from contacting you when reasonably necessary to respond to a request, administer services, or comply with legal obligations.

VIII. SMS COMMUNICATIONS AND MOBILE INFORMATION

If you provide your mobile phone number and consent to receive text messages from StaffBuffalo, we may use your mobile number to send communications related to recruiting services, employment opportunities, candidate or client communications, scheduling, account or service updates, and other communications you have agreed to receive.

Message frequency varies. Message and data rates may apply. You may opt out of SMS communications at any time by replying STOP. For assistance, reply HELP or contact StaffBuffalo at info@staffbuffalo.com.

We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes. Mobile phone numbers, SMS opt-in information, and messaging consent will not be shared with third parties or affiliates for marketing or promotional purposes. SMS consent is specific to StaffBuffalo and will not be transferred to another business for that business's marketing or promotional purposes.

We may use service providers solely as necessary to support the delivery and operation of our communications and Services. Such service providers may process information on our behalf only as necessary to provide those services and are not permitted to use SMS opt-in information or messaging consent for their own marketing or promotional purposes.

Consent to receive text messages is not a condition of purchasing or receiving services from StaffBuffalo.

Additional information about StaffBuffalo's text messaging program is available in our SMS Privacy Policy and SMS Terms & Conditions.

IX. DATA SECURITY

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, or disclosure. We also take reasonable steps to limit access to personal information to personnel and service providers who need the information to perform legitimate business functions.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security. If you believe your information may have been compromised or misused, please contact us at info@staffbuffalo.com.

X. CHILDREN'S PRIVACY

The Website is intended for users 18 or older. We do not knowingly collect information from children under 13. If we discover such information, we will remove it promptly.

XI. RETENTION

We retain personal information only as long as necessary for business or legal purposes. Information may persist in backup systems or anonymized form for analysis and continuity purposes.

XII. YOUR PRIVACY RIGHTS

Depending on your location, you may have the right to:

  • Access, update, or delete personal data

  • Object to or restrict processing

  • Withdraw consent where processing is based on consent

  • Opt out of targeted advertising

Requests can be submitted to info@staffbuffalo.com.

XIII. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our practices or legal obligations. Updates will be posted with a revised Effective Date. It is your responsibility to review this Policy regularly.

XIV. CONTACT US

If you have any questions or concerns, please send us an email at info@staffbuffalo.com.

Last Updated on September 28, 2026